Minutes of the Board of Finance meeting held on Tuesday, February 14, 2012 at 7:00 p.m. at the Old Lyme Memorial Town Hall.
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Present: Regular Members:~ Andrew Russell, H. P. Garvin, III, Christopher Kerr,
Janet Sturges, David Woolley
Alternate Members:~David Kelsey, Bob Jose
Absent Regular Members:~ Wayne Devoe
Alternate Members:~Anne Coburn~
Bonnie Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Guest: Ron Rose, Building Official/Sanitarian
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Mr. Russell called the meeting to order at 7:00~p.m.~ Because Mr. Devoe is absent this evening, a motion was made by Mrs. Sturges, seconded by Mr. Woolley to have Mr. Kelsey vote for Mr. Devoe in his absence. Motion carried.
Minutes of January 31, 2012
The Minutes of January 31st meeting were reviewed. On page 2, 1st paragraph under Parks and Recreation, it should be clarified to read that if the individual pays for their own lifeguard certification, the individual would commit to a minimum of two years of service, and they would be reimbursed for the cost of the certification over that period..
There being no further corrections noted, a motion was made by Mr. Woolley, seconded by Mr. Kelsey to approve the minutes as written/modified. Motion carried.
Minutes of February 07, 2012
The Minutes of February 7th meeting were reviewed.
There being no further corrections noted, a motion was made by Mr. Kelsey, seconded by Mr. Garvin to approve the minutes as written. Mrs. Sturges abstained as she was not present. Motion carried.
R-10 Discussion
Ron Rose stated that he was not aware that he had funds allocated to him in prior years for R-10 related expenditures. He has requested to utilize $10,000 of unused R-10 – Land Use funds for Health/Building R-10 related expenditures in FY11/12.
A motion was made by Mr. Kerr, seconded by Mrs. Sturges to take $10,000 of R-10 funds from the Zoning line and add to the Health line ($10,000 R-10) to cover the work on R-10 issues. Motion carried.
Board of Finance Meeting February 14, 2012
205 Fire Services
0540 Old Lyme Fire Department
Mr. Russell outlined the operating budget of the Fire department which includes heat, electricity, telephone, building maintenance, supplies, technology, and miscellaneous (postage, office supplies, etc.). He stated that there was nothing new included in the budget to be concerned about. The technology and computer line includes a licensing fee, firefighting software and server operations. Firefighting expenses, which includes the engineers that maintain the trucks, apparatus, fuel, repairs and preventative maintenance is included within the budget. Fire fighting equipment, which includes protective equipment, fire hoses and fittings, SCBA/PASS equipment, small tools, rescue equipment, and communications equipment, is included in the budget, as well. The Fire Department is working
on a 5% increase on the budget and it was requested to have Mr. Pierson attend a meeting to discuss this increase.
0550 Fire Protection
Mrs. Stajduhar stated that the Town pays the fire protection expenses to Connecticut Water Company, as approved by the DPUC, for 18,960 feet underground pipe and 20 hydrants in Town and State roads. The cost is calculated on linear feet. There was a conversation about the water pressure within the hydrants and the ability to fight fires.
A motion was made by Mr. Kelsey, seconded by Mr. Kerr, and passed unanimously to approve $25,100 for Fire Protection. Motion carried.
0560 Fire Marshal
Mr. Roberge stated at a previous meeting that this budget has minimal increase for the upcoming fiscal year. There are increases in telephone and technology.
A motion was made by Mr. Garvin, seconded by Mrs. Sturges, and passed unanimously to approve $5,600 for Fire Marshal, which excludes salaries. Motion carried.
0570 Emergency Service Retirement
This line item funds the Town’s annual contribution to the Volunteer Emergency Services Retirement Plan for the members of the OLFD and the South End Volunteer Ambulance Association. The purpose of the Plan is to encourage people to become members of the OLFD and the South End Volunteer Ambulance Association and to retain existing members. There are three basic charges; one for the actuary to administer the plan, an annual fee to make payments online, and the annual contribution amount. Mrs. Stajduhar based her figures on 60 people total eligible multiplied by $660 and added $4,000 for administrative fees.
Board of Finance Meeting February 14, 2012
A motion was made by Mr. Kelsey, seconded by Mr. Woolley, to approve $43,650 for Emergency Service Retirement. Mr. Kerr abstained from voting. Motion carried.
0510 Valley Shore Emergency Communications
Because Mrs. Reemsnyder is still waiting for figures from the State, tt was decided at a previous meeting to move the voting on Valley Shore Emergency Communications until the next meeting on February 28th.
206-600 Social Services
610 Social Service Dept.
Mrs. Stajduhar highlighted the Social Service Department. She stated that there is an increase in mileage, office supplies and postage lines for Social Services.
A motion was made by Mrs. Sturges, seconded by Mr. Garvin, and passed unanimously to approve $1,600 for the Social Service Department, excluding salary. Motion carried.
620 Social Service Agencies
Below represents funding distribution to the following Social Service Agencies.
Literacy Volunteers $500
Women’s Center 500
Rushford Center 500
Regional Mental Health 392
TVCCA 600
Sexual Assault CC 200
A motion was made by Mr. Kerr, seconded by Mr. Kelsey, to approve $2,692 for Social Service Agencies. Motion carried.
0630 Old Lyme Visiting Nurse Association
Mrs. Stajduhar stated that the VNA budget represents $60,620 (1,300 hours at $46.90/hr for RN’s and $40.95/hr for LPN’s), for professional nursing services and $350 for postage.
A motion was made by Mr. Kerr, seconded by Mr. Woolley, to approve $60,970 for Old Lyme Visiting Nurse Association. Motion carried.
Board of Finance Meeting February 14, 2012
206-640 Estuary Transit District
The Estuary Transit District provides scheduled bus service, and Dial a Ride services for Old Lyme. The nine town shuttle runs from Old Saybrook to New London and to Middletown.
A motion was made by Mr. Woolley, seconded by Mrs. Sturges, and passed unanimously to approve $10,513 for Estuary Transit District. Motion carried.
206-650 Estuary Services
The Estuary Nutrition site serves meals daily at the Senior Center, as well as providing “meals on wheels” to clients within the Town. A donation of $2.50 per meal is requested of participants. Allocation of Estuary services is as follows:
1000 Estuary Nutrition Services $ 27,000
1001 Estuary Medical Transportation $ 3,000
The Estuary sent in a request for 31,500, an increase of $1,500. There was a discussion on the Estuary Service and their request for a $1,500 increase, so it was decided to table the Estuary Services until the February 28th meeting.
01-204 Parks and Recreation
0400 Parks and Recreation
Mrs. Stajduhar stated that cleaning for White Sands, Hains Park and Town Woods Park bathrooms is estimated at $3,200 (7 days/week) for next year.
A motion was made by Mr. Kerr, seconded by Mr. Kelsey to approve $64,050 for the Parks and Recreation Department. Motion carried.
410 Town Woods Park
It was decided to table Town Woods Park until the March 06th meeting.
420 Other: Fireworks
There was no further discussion on fireworks this evening as the High School building project will still be ongoing and fireworks will not be allowed.
A motion was made by Mrs. Sturges, seconded by Mr. Woolley to approve $10.00 for Fireworks. Motion carried.
Board of Finance Meeting February 14, 2012
421 Other: Memorial Day
A motion was made by Mrs. Sturges, seconded by Mr. Woolley to approve $4,000 for Memorial Day. Motion carried.
213-1350 Sanitation: Septage
Mrs. Stajduhar stated that the budget represents $2,500 for Septage Maintenance and $134,000 for Septage Disposal.
A motion was made by Mr. Kerr, seconded by Mrs. Sturges, and passed unanimously to approve $136,500 for Septage Maintenance and Disposal. Motion carried.
Other Business
Mrs. Stajduhar stated that after careful review, she is confident that the service fees to the Town of Old Lyme for auditing services are not expected to increase substantially for the next fiscal year. An estimate of 2% increase was quoted by the Town’s current auditors.
Mrs. Reemsnyder explained about litigation against CRRA, as the town will be responsible for the pro-rata share of any settlement or judgement. This has nothing to do with the renewal contract.
Mrs. Reemsnyder stated that the Senior Center Stove hood needs two additional new nozzles replacing and the stove burners cannot used the stove top until the hood is updated. It was discussed to utilize the capital funds for this purpose.
After discussion, a motion was made by Mrs. Sturges, seconded by Mr. Woolley to approve $500 for the for ansel system to the stove. Motion carried.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, February 28, 2012 at 7:00 p.m. Budgets for OLFD #0540, General Government, Boards & Commissions, Senior Citizens, #0510 Valley Shore Communications, #0650, 1000 & 1001 Estuary Nutrition Services and Estuary Medical Transportation, CRRA and Salaries are scheduled for discussion.
A motion was then made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 8:58 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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